Privacy Policy

This Privacy Policy explains how Smt Dhanpata Maurya Vidhi Mahavidyalaya (“College,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when visitors interact with the website and related online forms, portals, and services. By using this website, consent is provided to the practices described here.

Scope and Applicability

• Applies to information collected through website, online forms, admissions inquiries, event registrations, and official communications.
• Program-specific or third‑party portals may have their own separate privacy policies.

Information We Collect

• Identity and contact data: name, email, phone, address, date of birth, photograph (if applicable).
• Academic and application data: education details, marksheets, certificates, application forms.
• Transaction data: fee payments, receipts, and records for online transactions.
• Technical data: IP address, device identifiers, browser type/version, pages visited, logs.
• Usage and preference data: form selections, clicks, downloads, communication preferences.
• Optional submissions: testimonials, queries, feedback, and event registrations.

How We Collect Data

• Directly from users through forms, applications, calls, emails, and uploads.
• Automatically using cookies, logs, and similar technologies.
• Through authorized service providers such as payment processors or institutional systems.

Purposes of Processing

• Admissions and enrollment: application review, eligibility, onboarding processes.
• Academic administration: exams, results, library services, and identity verification.
• Student services: scholarships, events, clubs, internships, and alumni coordination.
• Communication: notices, alerts, confirmations, schedules, and updates.
• Security, compliance, and legal operations.
• Website management: analytics, troubleshooting, and performance improvements.
• Marketing and testimonials with proper consent.

Lawful Bases

• Consent for optional submissions and testimonials.
• Contractual necessity for admissions and student services.
• Legal obligations under education and taxation laws.
• Legitimate interests for security and service improvement.

Cookies and Tracking

• Functional cookies for security and logins.
• Analytics cookies to improve site performance.
• Preference cookies to remember settings.
• Users can disable cookies in browser settings, but functionality may be affected.

Data Sharing and Disclosure

• Shared with affiliating university/regulatory bodies as required.
• Service providers under confidentiality (payments, hosting, communications).
• Disclosures mandated by law or competent authority.
• With consent: publishing testimonials, photos, student achievements.

Data Retention

Information is retained only as long as necessary or legally required. Once expired, it is deleted, anonymized, or archived securely.

Data Security

Administrative, technical, and physical safeguards are applied to protect data. While no method is 100% secure, reasonable standards are observed.

Children and Minors

Information about minor applicants may be collected with guardian details. Improper submissions may be reviewed or deleted upon request.

User Rights

• Access and correction of personal data.
• Withdrawal of consent where applicable.
• Raise objections or restrictions on specific processing.
• Request deletion where legally permissible.

Third‑Party Links

External links are not controlled by the College. Users should review third-party privacy policies before use.

Payments and Financial Data

Online transactions are processed by third-party gateways under their standards. Limited payment details are retained for reconciliation only.

International Transfers

Processing mainly occurs in India. If data is stored internationally, contractual safeguards will be applied.

Grievances and Complaints

Users may raise privacy concerns with the College administration. If unresolved, they may escalate to applicable legal/regulatory bodies.

Policy Updates

This Privacy Policy may be updated periodically. Continued use of the site signifies consent to the latest version. The "Last updated" date will reflect such changes.

Contact Us

Smt Dhanpata Maurya Vidhi Mahavidyalaya
Rasoolpur Lilha, Milkipur, Ayodhya – 224153
Mobile: 9711130234, 9838883634
Email: [Add official privacy/contact email]
Office hours: Monday–Saturday, 10:00 AM–3:00 PM

How to Submit a Request

• Email subject: “Privacy Request – [Access/Correction/Deletion/Other]”.
• Include: full name, contact number, description of request, and enrollment reference.
• A response will be provided in a reasonable timeframe per policy and law.

Effective Date and Updates

Effective Date: [Insert effective date]
Last Updated: [Insert last updated date]

Note for Website Publishing

• Link this Privacy Policy in the footer across all website pages.
• Add consent checkbox on forms referencing this Privacy Policy and Terms & Conditions.